Baby Shower Planning Checklist | PlanABabyShower

A well-planned baby shower feels effortless to guests — but that effortlessness is the result of careful preparation. This checklist walks you through every phase of the planning process.

6 Weeks Before

These are the foundational decisions that everything else builds on.

[ ] Confirm the date with the guest of honor
[ ] Set the budget
[ ] Choose the venue (home, private room, outdoor space)
[ ] Decide on the theme or aesthetic direction
[ ] Draft the guest list
[ ] Choose your co-host if applicable

4–5 Weeks Before

With the foundations set, it's time to put plans in motion.

[ ] Send invitations (digital or physical)
[ ] Book any vendors: caterer, photographer, florist
[ ] Order or begin making decorations
[ ] Plan the menu
[ ] Choose and order the cake
[ ] Plan the activities and games

Invitation Timing

Send invitations 4-5 weeks in advance for a local shower. For destination or larger events with out-of-town guests, 6-8 weeks is appropriate. Always include RSVP deadline 10 days before the event.

2–3 Weeks Before

[ ] Follow up with guests who haven't RSVP'd
[ ] Finalize headcount and adjust catering orders
[ ] Confirm all vendor bookings
[ ] Prepare or purchase favors
[ ] Create the event day timeline
[ ] Plan the gift table setup

1 Week Before

[ ] Confirm final RSVPs
[ ] Prepare any DIY elements (signage, favor packaging)
[ ] Grocery shop for non-perishables
[ ] Confirm all vendor arrival times
[ ] Prepare a day-of kit (tape, scissors, safety pins, pain reliever, stain remover)

2 Days Before

[ ] Set up decorations that can be done in advance
[ ] Prepare any dishes that keep well
[ ] Steam or press table linens
[ ] Charge cameras or phones
[ ] Prepare the gift-opening area

Day Of

[ ] Wake up early — everything takes longer than you expect
[ ] Set up the main food and dessert tables
[ ] Arrange fresh flowers and final decorations
[ ] Set out games and activities
[ ] Do a final sweep: lighting, music, temperature

"The goal is not a perfect event. The goal is a memorable one."

What You'll Need

During the Event

Greet each guest personally as they arrive
Designate someone to photograph the event
Ensure the guest of honor is seated comfortably and not running errands
Keep food and drinks replenished
Manage the gift-opening timing (typically midway through)

After the Event

[ ] Send thank you notes within one week
[ ] Share photos with guests
[ ] Return any rented items
[ ] Keep a record of who gave what gift for thank you notes

The Complete Baby Shower Planning Checklist